Your tech flags the bad valve. Before they're back in the truck, the PO is out.
Operations automation software for commercial mechanical services. Start with a pilot for one workflow at one building. If it doesn't make you more money or save time — we stop.
Start a pilot
What MechaFlow replaces
This is how inspection records work today. A paper tag tied to a pump. Handwritten. Disappears.
The inspection tag. Dates back to 2020. Technician initials, RM/PM entries, findings — all on a card that gets lost, damaged, or ignored.
Talk to usHow it works
Coordination that happens in 30 seconds instead of an hour of phone calls, emails, and spreadsheets.
Work order coordination
Tech flags a bad gas valve on a rooftop boiler. The work order populates with the OEM manual, the part SKU, the building history, and the dispatch priority — before the tech leaves the roof.
Automated vendor RFQs
RFQs go out to three vendors automatically. Replies stream back into a comparison table as they arrive. The office approves the PO in one click. Nobody called the supplier.
Real-time back office
The back-office view updates the way a shared document does. Presence indicators when two people are on the same record. Precision timestamps. Streaming state, not batch refreshes.
Field-ready technician app
Light mode, glove-friendly, readable at arm's length on a rooftop in July. Equipment ID is always the most prominent element. One primary action per screen.
What the system does
Every workflow a commercial mechanical operator runs, in one system.
Not a platform. Not an ecosystem. Software that does the coordination so your people can do the work.
See all capabilitiesInspections
Checklists tied to equipment, not paper. Findings auto-populate the work order. Photos tagged to the asset, not buried in a camera roll.
Work orders
Created from inspections, tenant requests, or dispatch. OEM manuals attached. Parts identified. History visible. One record, start to finish.
Quoting and invoicing
Quote generated from the work order. Approved by the PM in the app. Invoice created on close-out. No re-keying into your accounting software.
Vendor RFQs
Select the part. RFQ goes to your vendor list. Replies stream back into a comparison table. Approve the PO. The part is ordered before the tech leaves the building.
Dispatch
See who's where, who's available, who has the right certs. Assign the job. The tech gets the work order with the full building history before they arrive.
Property manager portal
Your PMs see their buildings, their open work orders, their invoices. They approve quotes in the app. No email chains. No phone calls about status.
Every service call makes the next one worth more
Your $200 filter change finds the $40,000 boiler replacement.
Every service call adds to the equipment record — age, failure frequency, part history, OEM lifespan. When a boiler rated for 25 years is running in year 38 with escalating emergency calls, the system flags it. Your vendor shows up with a scoped replacement proposal backed by two years of service data — not a cold pitch.
The biggest jobs come from buildings you already service. No new customer acquisition. No cold outreach. The data you collected doing routine maintenance surfaces the capital project — and the trust is already built.
This is the world we build for
Real mechanical rooms. Real equipment. Real buildings with real history.
No stock photos. No staged portraits of smiling technicians. These are the boiler rooms, pump rooms, and rooftops where the work happens.
VRF condensers, Toronto rooftop
Circ pump — this is what real buildings look like
Circulation pumps with pressure gauges
Circulation pump, insulated mains
The pilot offer
Start with one workflow, one building. We connect your dispatch, your technicians, and your vendors. If it doesn't save time or make you money — we stop.
What the pilot looks like
Week 1
We connect to your existing systems. Your buildings, your equipment, your technician roster — imported, not re-keyed.
Week 2
One workflow goes live. Inspections or work orders — your choice. Your techs use it in the field on real buildings.
Week 4
We review the numbers together. Time saved, calls eliminated, invoices closed faster. If the numbers don't work, we stop.